Technology in banks has made a lot of bookkeeping easier, but those who deal with financial records are aware that it’s not ideal. The feeds for banks aren’t functioning correctly, the historical transactions might not be accessible, and clients could still send statements in PDF format. Someone has to transform a document created to be read as data that accounting software actually works with.
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A converter for your bank statement can take away a significant portion of the repetitive work required in this process. Instead of manually entering dates or descriptions, withdrawals and deposits row-by-row, Docubrew converts information from the statement into structured spreadsheet-ready data.
If a PDF ends up being the missing piece
Imagine a bookkeeper is preparing the year-end reconciliation of an incoming client. The accounting platform has some recent transactions, but a few older months are missing. Fortunately clients have downloaded the original PDF statement.
In the past, creating these months could take hours of copying and pasting numbers into spreadsheets. A PDF bank statements to Excel workflow provides a more efficient alternative. Docubrew removes transaction information from scanned paper bills or digital PDFs.
For professionals who regularly need to move a bank statement to Excel, reducing manual transcription also removes an unnecessary opportunity for typing errors.
Keep the Pages That Matter
Bank statements don’t consist of only transactions. A 12-page report could include an account summary information, disclosures and notifications as well as a number of pages detailing the actual banking transactions.
Docubrew lets users view the document and then select the appropriate pages prior to conversion. This makes it simple to convert bank statement data to Excel without the need to include unrelated content.
After the file has been processed after processing, it can be opened in Excel or utilized in accounting platforms like QuickBooks, Xero, FreshBooks and many more.
CSV Provides Flexible Accounting Workflow
CSV is still useful since it’s extensively supported by databases and spreadsheets. Accounting applications can also use CSV. Docubrew will transform your bank statement into CSV using the transaction tables included in the statement.
The same workflow is used to transform bank statements into CSV to serve a variety of reasons, including rewriting old books, working on an undertaking to cleanse the client database that is not being used, analyzing gaps in transactions, or preparing the data to be used in reconciliation.
Accounting firms that need to process multiple clients or statements simultaneously can benefit from batch processing.
Financial documents deserve thoughtful privacy safeguards
When processing financial records convenience is not the only consideration. Bank statements could contain sensitive client information, so accountants and bookkeepers are also concerned about where the processing is taking place.
Docubrew offers two options. Windows desktop software is used to process files on the computer of the user. The statements do not need to be uploaded in order to be transformed. The encrypted cloud version is accessible to those who prefer working in browsers. Files uploaded are deleted immediately after 24 hours.
The platform may range from Excel software to bank statements that depend exclusively on remote processing.
Turning Document Archives Back Into Working Data
Although PDF statements make excellent records, they’re difficult to use when transactions need to be reconciled or sorted. They are also not able to be moved, changed, or filtered or re-organized. Scanned documents can be a problem because transaction data may only exist as a picture.
Docubrew is a combination of statement parsing and OCR support for documents scanned accounting professionals, bookkeepers and other businesses a feasible method of converting financial paperwork that is archived to usable transaction information.
The result is an easy improvement to an already tedious routine: preserve the bank statement as the primary financial record, while transforming its transaction table into information you are able to work with.